Best Practices in Operating Freestanding Imaging Centers: Enhancing Patient Capture Through Paperless Registration
This case study is the first in our series Best Practices in Operating Freestanding Imaging Centers. Read on the discover how to enhance your organization's patient capture rate.
In healthcare, the efficient management of patient data and appointments is essential for providing quality care. When a patient misses a scheduled medical appointment, it can lead to delays in care, wasted resources, and downstream financial implications. This no-show phenomenon affects both administrative and clinical aspects of healthcare delivery, thus emphasizing the importance of patient attendance for effective and efficient care.
Situation
Patient capture refers to a patient attending their scheduled medical appointment. Outpatient Imaging Affiliates (OIA), a joint venture partner to hospitals seeking comprehensive outpatient imaging services, aimed to improve patient capture rates across its locations. To do so, OIA instituted paperless registration, whereby patients complete their pre-examination paperwork online prior to arriving at their appointment. OIA examined the impact of using paperless registration on patient capture rates across a 90-day period.
Outcome
Across a 90-day period, the percentages of appointments that were completed and the percentage of appointments that were canceled, rescheduled or no-shows across 10 OIA managed imaging markets were recorded (percentages can be accessed via the form below).
OIA found that patients were more likely to keep and complete their imaging appointments if they filled out their pre-examination paperwork online prior to arriving at their appointment, rather than waiting to complete the paperwork on paper when they arrived at the medical center. Patients were prompted to complete the advance paperwork with a text message reminder.
Conclusion
Implementing paperless registration can improve patient capture rates across imaging modalities and decrease appointment cancellations and no-shows. The adoption of paperless registration has greater implications as it can further lead to greater interoperability, streamline patient data management, and optimize operational efficiency (including maximizing resource and schedule utilization). By embracing paperless registration solutions, healthcare providers can drive positive changes in their operations, mitigate financial losses, and more importantly, drive patient outcomes.
About OIA
Founded in 2000, Outpatient Imaging Affiliates (OIA) provides comprehensive outpatient imaging services at 63 sites across 20 markets in 15 states. OIA partners with healthcare providers, such as health systems, academic medical centers, and radiology groups, to develop, market and operate quality, patient-friendly, service-oriented free-standing ambulatory imaging centers. Their strength is in their dedication to excellence in serving the needs of patients, referring physicians, employees, and venture partners.
Ready to Rethink Your Imaging Strategy?
Related Content
OIA Expands it’s Joint Venture Relationship with Atrium Health Wake Forest Baptist
OIA EXPANDS ITS JOINT VENTURE RELATIONSHIP WITH ATRIUM HEALTH WAKE FOREST BAPTIST Franklin, TN (August 2024) – Outpatient Imaging Affiliates announced this month the development and opening of its third location with Atrium Health Wake Forest Baptist. This center– located in Greensboro, NC – compliments the joint venture’s two existing sites in Winston-Salem...
University of Connecticut Teams Up with OIA to Develop its First Off Campus Outpatient Imaging Center
UNIVERSITY OF CONNECTICUT TEAMS WITH OIA TO DEVELOP ITS FIRST OFF CAMPUS OUTPATIENT IMAGING CENTER Franklin, TN (April 25, 2024) – In a strategic move to expand access to its ambulatory imaging services, the University of Connecticut’s academic medical center, UConn Health, has joined forces with Outpatient Imaging Affiliates (OIA), the leading outpatient imaging provider and...